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JOURNAL
OF THE AUSTRALIAN EARLY MEDIEVAL ASSOCIATION - NOTES FOR CONTRIBUTORS
PAPERS
| STYLE GUIDE | NOTES
| REVIEWS
PAPERSProspective contributors are always welcome to contact the editor to discuss prospective contributions before submitting a finished paper. Contributions are not limited to Association members or conference papers.
All papers are subject to review by members of the Journal's panel of referees, prior to acceptance. All refereeing is double blind, and papers are confidential until published. In administering the refereeing process we attempt to remove all specific text which may identify either the contributor or the referee. However, all persons should take care in the preparation of documents if confidentiality is of concern to them.
The Journal is published once a year. Referee's comments are provided to contributors as soon as possible to allow any recommendations to be addressed. The usual cycle envisages that papers submitted by the end of October will be published in the next issue of the Journal, in May.
Papers must not exceed 8,000 words and the editor and committee may request that lengthy papers be reduced in size.
Papers should be submitted in electronic and hard copy form.
The electronic copy may be submitted on IBM-formatted floppy disk or CD or as an email attachment. The file should be saved in rich text format (rtf) for ease of conversion. The file should be free of extraneous formatting, such as page headers, unnecessary tab stops and so on. The file must not include footnotes generated by a programme such as Endnote. Footnotes should be generated using the footnote function.
Where possible, the text should be in 12-point Times New Roman font and must be in the same font and size throughout. New paragraphs should be distinguished by a single tab stop and not by multiple returns. Subheadings should stand on separate lines and should not use a different font or size. There should be no hyphenation at line endings.
Where tables are to appear in the text, these should be created using the table function or with columns separated by single tab stops.
It is a condition of acceptance of a paper for the Journal that the contributor gives permission for the abstract to appear on the AEMA website, and that contributors who wish to have their papers made available on-line will do so by having them placed on the AEMA website. Papers may be published on the AEMA website six months after publication of the journal..
Abstract
An abstract of 100-200 words, summarising the content of the paper, is to be given in a single paragraph headed 'Abstract' at the beginning of the article.
Referencing
1. All references are to be given as numbered footnotes. In-text referencing, such as the Harvard system, is not acceptable.
2. Footnote numbers are to be placed in superscript within the main text, after the full stop at the end of the relevant sentence. If it is necessary to give more than one footnote for a sentence, numbers are to be placed after punctuation marks where possible.
3. Footnotes are to be laid out as follows:
footnote number - tab - text of note - full stop
Multiple references within a footnote are to be separated by semi-colons.
4. References to books are to be given as follows:
author's initials (with spaces between and no full stops) and surname - comma - title of book (as it appears on the title page; in title case) in italics - open bracket - principal place of publication - comma - date of publication - close bracket - page number(s) to which reference applies - full stop
Examples
J Bannerman, Studies in the History of Dalriada (Edinburgh, 1974) 122-124.
F Tupper Jnr, The Riddles of the Exeter Book (Darmstat, 1968) 176.
The place of publication is cited, but not the publisher.
If the book is part of a series, this may be indicated within the brackets immediately before the place of publication.
Example
A Cremin, The Celts in Europe (Sydney Series in Celtic Studies 2, Sydney, 1992) 39.
5. References to journal articles are to be given as follows:
author's initials (with spaces between and no full stops) and surname - comma - single inverted comma - title of article (in sentence case) - single inverted comma - comma - unabbreviated title of journal in italics (in title case) - volume number - open bracket - year for which journal was issued - close bracket - page number at which article begins - dash - page number at which article ends - comma - 'at p' - page number(s) to which reference applies - full stop
Examples
J Grigg, 'The Irish smith-god, Goibniu, and the mythological attributes of the blacksmith', Australian Celtic Journal 8 (2002) 4-15, at p 12.
E M Sanford, 'De loquella digitorum', Classical Journal 23 (1928) 588-590.
6. References to articles in collections (such as conference publications) are to be given as follows:
author's initials (with spaces between and no full stops) and surname - comma - single inverted comma - title of article (in sentence case) - single inverted comma - page number at which article begins - dash - page number at which article ends - 'in' - editor's initials (with spaces between and no full stops) and surname - '(ed)' - comma - title of book in italics (in title case) - open bracket - principal place of publication - comma - date of publication - close bracket - 'at p' - page number(s) to which reference applies - full stop
Examples
C Bishop, 'Westen: The birth of "The Waste Land"' 79-93 in P O'Neill (ed), Between Intrusions: Britain and Ireland Between the Romans and the Normans (Sydney, 2004) at p 88-89.
L Keen, 'The Towns of Dorset' 203-247 in J Haslam (ed), Anglo-Saxon Towns in Southern England (Chichester, 1984) at p 211.
7. References to editions and/or translations of ancient sources are to be given as follows:
author's name (if known) - comma - title by which the source is usually known in italics - 'ed', 'trans' or 'ed and trans' - editor/translator's initials (with spaces between and no full stops) and surname - comma - title of edition or translation in italics (in title case) - open bracket - principal place of publication - comma - date of publication - close bracket - page number(s) to which reference applies - full stop
Example
Gildas, De excidio Britanniae ed and trans M Winterbottom, The Ruin of Britain and Other Works (London, 1978) 23.
8. References to unpublished works such as theses and grey literature are to be given as for published works, except that the nature of the work is to be indicated within the brackets immediately before the place of publication.
Example
P O'Neill, 'A pillar curiously engraven; with some inscription upon it': What is the Ruthwell Cross? (unpublished PhD thesis, University of Sydney, 1999) 102.
9. References to electronic journals are to be given as follows:
author's initials (with spaces between and no full stops) and surname - comma - single inverted comma - title of article (in sentence case) - single inverted comma - comma - unabbreviated title of journal in italics (in title case) - volume number - open bracket - year for which journal was issued - close bracket - colon - 'available online at' - internet resource and/or address (URL) - open square bracket - date accessed - close square bracket - full stop
Example
H Rogers, '"The good are not always powerful, nor the powerful always good": The politics of women's needlework in mid-Victorian London', Victorian Studies 40.4 (1997): available online at Expanded Academic http://www.infotrac.galegroup.com [20 October 2002].
10. References to websites are to be given as follows:
author's initials (with spaces between and no full stops) and surname if given - comma - title of work, page or report, in italics (in title case) - colon - 'available online at' - internet resource and/or address (URL) - open square bracket - date accessed - close square bracket - full stop
Example
Abernethy: available online at Celtic Inscribed Stones Project http://www.ucl.ac.uk/archaeology/cisp/database [2 July 2004].
11. Second and subsequent references to a work are to be given as follows:
author's surname - comma - abbreviated title - comma - page number(s) to which reference applies - full stop
The abbreviations 'op cit' and 'loc cit' are not to be used. 'Ibid' may be used only when referring to the immediately preceding reference, and should be italicised.
eg Bishop, 'Westen', 82.
12. The abbreviation 'p' for 'page(s)' is to be used as indicated above. Abbreviations are not to be used for 'line(s)', 'note(s)', 'figure(s)', etc.
13. When other authorities are mentioned within the text of the paper, the first mention should use a full name and/or title. Subsequent mentions should use only the surname.
eg Associate Professor John Martyn (first mention); Martyn (subsequent mentions)
14. Please do not submit papers in electronic form utilising 'Endnote' software for footnotes. If 'Endnote' is used during drafting the footnotes must be re-typed using the footnote function.
Acknowledgements
Acknowledgements relating to the project or research reported on, or to the writing of the paper, are to be placed in a single paragraph headed 'Acknowledgements' at the end of the article.
Illustrations
1. All illustrative material is to be clearly and appropriately captioned.
2. Illustrations are to be provided with scales, north pointers, legends etc, wherever appropriate.
3. Photographs and drawings are to be provided as original hard copies or as tiff files scanned at a minimum of 300 dpi at actual size. Colour images will be accepted only in exceptional circumstances.
4. All illustrations are to be appropriately attributed. Where the author does not hold copyright, the author is to provide evidence that copyright regulations will not be breached by publication of the illustration.
Dates
1. The format for specific dates is as in '9 June 1975'.
2. Years are to be cited as 'CE' (Common Era) or 'BCE' (Before Common Era), not as AD or BC.
3. Centuries are to be given as words rather than numerals. When used adjectivally, a hyphen is required, eg 'seventh-century pilgrims' but 'in the seventh century'.
4. When practicable, dates are to be used rather than the names of periods such as 'post-Roman'. Care is to be taken that the intended meaning of such names is clear. The use of the term 'dark age' is to be avoided.
5. Circa is abbreviated as c with no full stop, no italics and with a following space; e.g. c 1105.
Geographical References
1. Compass directions are not to be abbreviated. The initial letter is to be given in lower case, eg 'south'.
2. Any reference to a locality or site must make clear in which modern country it is to be found and, where appropriate, which county or province.
Measurements
1. Measurements are to be given in metric units. If there is justification for the use of other measurement systems, this must be clearly explained in the text or footnotes.
2. Standard abbreviations, eg 'm' for metres, 'kg' for kilogrammes, are to be used.
3. Measurements are to be given in numerals, not in words.
Other Conventions
1. Numbers up to and including ten are to be given in words; numbers above ten are to be given in numerals. This rule may be waived where sections of text contain substantial lists of numbers. Numerals are to be used for all measurements.
2. Full stops are not to be used after abbreviations.
3. Inverted commas are to be single. Double inverted commas are to be used only where they occur within a set of single inverted commas.
4.Spelling conventions are to follow accepted Australian English. Where there are two options for a word the British version is to be preferred.
5. Words or quotations in languages other than English are to be italicised, unless they have been accepted into the English language. At their first use, such words or quotations are to be accompanied by a translation.
6. References to scriptures are to be given as 'Hebrew Scriptures' and 'Christian Scriptures', not as Old and New Testaments. References to individual books within scriptures should use the name of the book.
Submission
Notes are to be up to 1500 words in length. It is envisaged that notes will comprise informed comment on an aspect of early medieval scholarship rather than the presentation of concluded research. Notes will not be subject to refereeing, but are expected to make a scholarly contribution to the field. Inclusion in the journal will be at the discretion of the editor, who may seek advice from the committee or relevant experts.
Notes should be submitted in electronic and hard copy form. The electronic copy may be submitted on IBM-formatted floppy disk or CD or as an email attachment. The file should be saved in rich text format (rtf) for ease of conversion.
Where possible, the text should be in 12-point Times New Roman font and must be in the same font and size throughout. New paragraphs should be distinguished by a single tab stop and not by multiple returns. There should be no hyphenation at line endings.
Formatting
1. Notes should generally follow the JAEMA style guide.
2. Notes are to begin with a title.
3. Notes are to conclude with the author's name and affiliation.
eg
Pamela O'Neill
Department of History, University of Melbourne4. Footnotes should be kept to the minimum necessary for essential referencing.
The Journal only publishes reviews by members of the Association.
Submission
Reviews are to be 500 to 800 words in length and should be submitted in electronic form. The electronic copy may be submitted on IBM-formatted floppy disk or CD or as an email attachment. The file should be saved in rich text format (rtf) for ease of conversion.
Where possible, the text should be in 12-point Times New Roman font and must be in the same font and size throughout. New paragraphs should be distinguished by a single tab stop and not by multiple returns. There should be no hyphenation at line endings.
Formatting
1. Reviews should generally follow the JAEMA style guide.
2. Reviews are to begin with the following text:
author's surname in bold - comma - author's given names/initials in bold (with spaces between and no full stops) - comma - title of book in bold italics (in title case) - (on a new line) - open bracket - place(s) of publication - comma - publisher - comma - series details (if relevant) - comma - year of publication - end bracket - type of cover - semicolon - number of pages - semicolon - number of black and white illustrations - semicolon - number of colour illustrations - semicolon - recommended retail price (in Australian dollars if possible; otherwise specify currency) - semicolon - "ISBN" - ISBN
eg
O'Neill, Pamela, 'A Pilar Curiously Engraven; with some Inscription upon it': What is the Ruthwell Cross?
(Oxford: British Archaeological Reports, British Series 397, 2005) softback; 208 pages; 185 b/w illustrations; 11 colour illustrations; RRP £36; ISBN 1 84171 867 X
3. Reviews are to conclude with the reviewer's name and affiliation.
eg
Pamela O'Neill
Department of History, University of Melbourne
4. Footnotes are not to be used in reviews. Where bibliographical references are necessary they are to be included in the text of the review.
5. Quotations should be included within sentences and kept as short as possible.