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Glossary Acting
Governor One
who is appointed by the president to fill a vacancy in the office of governor
until such time as a new governor has been elected by the convention or the RI
Board. An acting governor also may be appointed to fill a temporary vacancy
during a time when the governor is unable to fulfill the responsibilities of the
office. Active
Member — A
member of a club who has been elected to membership in the club under a
classification of business or profession and who has all the obligations,
responsibilities and privileges of membership as provided in the RI Constitution
and Bylaws. This type of membership also includes additional active members. Additional
Active Member — There
are three types of additional active membership: (1)
a member of a club who is elected to membership under the same business
or professional classification as that of the proposer; (2)
a former active member of a club who has terminated membership because of
ceasing to be actively engaged within the territorial limits of that club in the
business or profession under which such member was classified. The member could
then be elected to membership in another club, provided the member is qualified
and subject to the approval of the active member holding the classification;
and, (3)
a former member of a Rotaract club who lives or works within the
territorial limits of the club who has been a member of a Rotaract club for at
least four years and whose membership in the former Rotaract club was terminated
due to reaching the age limit for membership or relocating outside the
territorial limits of the former Rotaract club. An additional active member has
the same obligations, responsibilities and privileges of an active member. Admission
Fee — Fee
paid to a club by an applicant for membership in the club. The fee varies
according to the amount specified by each club in its bylaws. Alternate
(delegate) — Any
club may, at the time of selecting its delegates to the convention, choose for
each delegate one alternate, such alternate being entitled to vote at the
convention in case of the absence of the delegate for whom the alternate was
chosen. Assembly,
Club — Meeting
of all club officers, directors and committee chairmen, held for the purpose of
conferring on the program and activities of the club. Assembly,
District — Meeting
of incoming club presidents, secretaries and other club leaders (designated by
the RI Board) in a district. It provides a program of instruction and Rotary
information as well as an opportunity to share local and district plans and
objectives. Assembly,
International — Annual
meeting attended by general officers, governor select, RI committee chairmen and
others designated by the RI Board. Its purpose is to provide Rotary education,
instruction in administrative duties, motivation and inspiration to
governors-elect and to afford them and others in attendance an opportunity to
discuss and plan how to implement Rotary’s programs and activities during the
ensuing year. Words
and by Rotary. Attendance
Report — Report
of the attendance at its meetings which each club is required by the RI bylaws
to make each month to its governor, if the club is within a district, or
otherwise to the general secretary. Board
of Directors (Club) — Governing
body of a Rotary club, to be constituted as the bylaws of the club may provide. Brazil
Service Center — Office
of the Secretariat in São Paulo, Brazil, which serves Rotary in Brazil. Certificate
of Nomination of Governor— Certificate
signed by the governor certifying the nomination of the Rotarian duly nominated
by the clubs in the district for the office of governor. Charter
Member — A
founding member of a Rotary club. This member is elected to membership prior to
the admission of the club to membership in RI. Classification
— Word
or phrase which describes a separate and distinct business or professional
service rendered to the community. As a term, it is the word or phrase which
most accurately describes the principal and recognized business or professional
activity of the firm, company, or institution, with which an active member is
connected or that which covers the active member’s principal and recognized
business or professional activity. Classification
Roster — Complete
list of business and professional activities of the community, showing which
have been filled, and which remain unfilled, in the club. Club
Forum — Formal
meeting of the entire club membership to inform members about service
activities. Club
Service — Rotary’s
first Avenue of Service involves actions a Rotarian must take within the club to
help it function successfully. Community
Service — Rotary’s
third Avenue of Service is comprised of varied efforts that Rotarians make,
some-times in conjunction with others (e.g., a Rotaract or Interact club or a
Rotary Village Corps), to improve the quality of life for those who live within
their club’s territory or municipality. Convention
— Annual
international meeting of Rotary International. Its primary purpose is to
stimulate, inspire and inform Rotarians at an international level. Club
delegates from around the world elect RI officers for the coming Rotary year,
including the president and RI Board. Council
on Legislation — Rotary
International’s legislative body as provided for in article X of the RI
constitution and article VIII of the RI bylaws. It is attended by a
representative of the clubs of each district and meets every third year to
deliberate and act upon proposed enactments and resolutions submitted by clubs,
district conferences, the general council or conference of RIBI, the council on
legislation, and the RI Board. Its actions in adopting legislation are subject
to review by all clubs before taking effect. Delegate
— Representative
of a Rotary club at the international convention. Each club is entitled to send
one delegate for each fifty of its members, or major fraction thereof, honorary
members excepted. Delegate-at-Large
— Each
officer and each past president of
Rotary Inter-nationals till holding membership, other than honorary membership,
in a club, is declared by the RI Constitution and Bylaws to be a
delegate-at-large at the convention. Such delegate is entitled to cast one vote
on each question. District
— Name
given to a limitritory within which clubs are grouped for RI administrative
purposes. District
Conference — Meeting
held annually in each district to further the program of Rotary through
fellowship, inspirational addresses, and the of matters relating to club and
district affairs. It is open to all Rotarians in the district and their
discussion families. District
Conference Report — Report
which the governor and the secretary of the district conference are required to
make to RI covering any action taken by the conference, the number of clubs
represented, name of Rotarian nominated to be governor and other matters. Dues
and Fees — Every
active, senior active, and past service member of a club pays as an admission
fee and annual dues to the club in amounts determined by the club. Electors
— The
duly accredited delegates, proxy holders, and delegates-at-large which
constitute the voting body of the convention. Enactment
— An
item of legislation adopted by the council which amends the RI constitution or
bylaws or the standard Rotary club constitution. See also Resolution.
Europe/Africa Service Center — Office
of the Secretariat in Zurich, Switzerland, which serves Rotary in Continental
Europe, Africa and the Eastern Mediterranean region. “Every
Rotarian An Example To Youth” — Slogan
which may be used in Rotary literature and elsewhere, especially during New
Generations Month (September). Extension,
Internal — Increasing
the number of members in the club so as to include in the club membership
representatives of all classifications for which suitable representatives are
available within the territorial limits of the club. Commonly called Member-ship
Development. Extension, External — Work
of extending Rotary through the organization of clubs in localities where there
are no Rotary clubs. This work is carried on in districts by the governors with
the cooperation of the Secretariat. In non districted areas, it is carried on
under the authority of the RI Board. “Fellowship
Through Service” —Rotaract
motto which may be used in Rotary literature and else where. Fiscal
Agent — Rotarian
volunteers who receive and deposit payments made by clubs in their countries,
and disburse the funds as authorized by the controller. Fiscal agents are listed
in the Official
Directory. Founder
of Rotary — Term
used in reference to Paul P. Harris, who organized the first Rotary club in
Chicago in 1905. Paul Harris was born 19 April 1868 and died 27 January 1947.Four
Avenues of Service — Term
used in referring to Club Service, Vocational Service, Community Service, and
International Service. (See
separate
entries.) General
Officers of RI — The
president, the vice-president, other members of the RI Board (including the
president-elect and the treasurer of RI), and the general secretary. General
Secretary —The
chief administrative officer of Rotary International under the direction and
control of the RI Board. The general secretary is responsible to the RI Board
and the president for the implementation of its policies and for management and
administration, including the financial operation of RI. “Good
Standing” — As
used in the constitutional documents of RI, this phrase applies to a member of a
Rotary club or to the membership of a Rotary club in RI, and means that the
Rotarian or club continues to fulfill all requirements for membership in the
club or in RI. Governor’s
Monthly Letter — Personal,
official communication issued every month by the governor to the president and
secretary of each club in the district containing items of special interest and
importance, including the Monthly Membership Attendance Report. Honorary
Member — A
person who, by serving with distinction in the furtherance of Rotary ideals, has
been elected to honorary membership of a club. An honorary member is exempt from
payment of fees and dues, has no vote, and may not hold office. However, an
honorary member may attend all meetings and enjoy the privileges of the club.
Honorary membership terminates each year on 30 June but may by resolution be
continued from year to year. Institute
— Instructional,
motivational and fellowship meeting for past, current and incoming governors and
other RI officers from certain districts which comprise a zone or zones. A
Rotary Institute is intended to provide participants with up-to-date information
about Rotary’s programs and is a source of ideas for improving and
strengthening the Rotary movement. An International Institute is usually held at
the time and location of the international assembly. Timely topics related to
the program of Rotary and administration of RI are informally discussed. Interact
— Rotary
club-sponsored clubs for young people dedicated to service and international
understanding. Membership is open to students at the secondary school (ages
14-18) level. Inter-country
Committee — Committee
of Rotarians, Rotary clubs or districts, formulated by or with the approval of
governors concerned, to encourage contacts between clubs and Rotarians in two or
more countries, thus developing understanding between and promoting fellowship
among, the peoples of different nations. International
Service — Rotary’s
fourth Avenue of Service comprises all the things that a Rotarian can do to
advance “international understanding, goodwill and peace” by getting
acquainted with people of other countries, their cultures,
customs, accomplishments, aspirations, problems —through personal
contacts, travel, and attendance at conventions, through reading and
correspondence, and through cooperation in all club activities and projects —
including those of The Rotary Foundation — that will help people in other
lands. Japan
Service Center — Office
of the Secretariat in Tokyo, Japan, which serves Rotary in Japan. Korea
Service Center — Office
of the Secretariat in Seoul, Korea, which serves Rotary in Korea. Make-up
— To
attend the meeting of another Rotary club or certain other functions as provided
in article VII, standard Rotary club constitution, thereby protecting membership
and receiving attendance credit when a meeting of the Rotarian’s own club is
missed. When attendance is made up at another Rotary club, it is reported to the
Rotarian’s home club on a Visiting Rotarian Report Card sent by the secretary
of the club visited. Membership
— Attendance Report (Governor) — Governor’s
summary of the monthly attendance reports received from the clubs in the
district. The governor sends a copy of this summary report to the general
secretary and must publish it in the Governor’s
Monthly Letter. Membership
Development — see
Extension,
Internal. Membership Identification Card — A
uniform pocket membership identification card, recommended by RI for use by all
clubs. It carries a facsimile signature of the general secretary with blank
spaces provided for inserting the name of the member to whom the card is issued,
the name of the club, classification, date to which dues have been paid, the
signature of the club secretary and the signature of the member to whom the card
is issued. Membership
Report Forms — Three
forms which RI furnishes to club secretaries for their use in reporting to the
general secretary new members, terminations of membership, and changes in
addresses and classifications. Memo
of Official Visit of the Governor— Printed
form which each governor confidentially fills out at the time of the official
visit to each club in the district and sends to the office of the Secretariat
serving the governor. The purpose of this memo is to acquaint RI with the manner
in which the clubs are carrying out Rotary’s program and to furnish
information for guidance in serving the clubs. Non-Districted
Club — Club
which is not included in a district in RI but which is under the direct
supervision of the RI Board. Object
of Rotary — The
Object of Rotary is to encourage and foster the ideal of service as a basis of
worthy enterprise as set forth in the RI constitution, article IV and the
standard Rotary club constitution, article III. Officers,
Club — Duly
elected officers of a club are the president, the presi-dent-elect, one or more
vice presidents, the secretary, the treasurer, and the sergeant-at-arms Officers,
RI — The
officers of RI are the president, president-elect, the vice president,
treasurer, other directors, general secretary, governors; and the president,
immediate past president, vice president and honorary treasurer of Rotary
International in Great Britain and Ireland. Past
Service Member — A
former active member of a club whose classification is lost through no fault of
his or her own, or any person who has retired from active business or
professional life but who otherwise qualifies for Rotary club membership under
article V, sec-tion3, of the RI constitution, whom the club has elected to past
service mem-bership. Paul
Harris Fellow — Individual
who contributes or in whose honor or mem-oryis contributed US$1,000 to The
Rotary Foundation. Paul
Harris Sustaining Member —Individual
who agrees to contributeUS$1,000 (or in whose honor or memory the contribution
is made) to The Rotary Foundation with a minimum first contribution of US$100.
When contributions reach US$1,000 the person is recognized as a Paul Harris
Fellow. There is no time limit. Per
Capita Dues — The
per capita dues which each club pays to RI semi annually on 1 July and 1 January
for each and every active, senior active and past service member of such club. Perfect
Attendance — Term
used by many clubs to refer to a Rotarian’s 100percent attendance record.
However, no official definition of the term exists. Pre/Post-Convention
Homestay —Program
that offers an opportunity for visiting Rotarians to get an inside look at the
country or countries close to the annual convention site for a few days
immediately prior to or after the convention. Rotarians in the host area
volunteer their homes. The Secretariat then matches the host with a prospective
Rotarian guest (or Rotary family) from another country. Presidents-elect
Training Seminar (PETS) — PETS
is a training and informational program for club presidents-elect, planned and
organized by the governor-elect in cooperation with the governor. Its main
purposes are to motivate incoming presidents in leadership roles in club,
district and RI activities and to emphasize the RI theme for the ensuing year. Purposes
of Rotary International — a)
To encourage, promote, extend and supervise Rotary throughout the world; b)
b) To coordinate and generally direct the activities of RI (RI
constitution, article III). Relinquishing/Releasing
Territory —An
act to relinquish or release a portion of the territory of a Rotary club to
accommodate the organization of an additional (new) club with the RI Board’s
approval. A club may similarly agree to share its territory with an additional
club. When territory is shared, it must be the entire territory. Representative
— Rotarian
(past officer unless otherwise approved by the president) elected to represent
the clubs of a district at the council on legislation. Representatives are
voting members of the council. Resolution
— Action
by the council on legislation which does not amend or conflict with the
constitutional documents of RI but which expresses an opinion or makes a
recommendation to the RI Board. (See
also Enactment.) “Respect
for the Workplace” — Slogan
that is used in Rotary literature and else where, particularly in reference to
Vocational Service. RI
Emphases — Established
by the RI Board to focus the attention of the entire organization, for a
specific period not to exceed three years, on a particular area of service which
demands increased involvement by Rotarians. There are no more than four emphases
at any given time and no more than one new emphasis is designated within any
given Rotary year. Rotaract
— Rotary
club sponsored clubs for young adults (ages 18-30) for the purpose of developing
leaders and service-minded citizens. Rotary
— Rotary
is used as expressive and indicative of the organized body of Rotary clubs and
Rotarians, of the spirit which animates them, of the principles and practices
and precedents which guide them, and of the purposes and object they seek to
accomplish. Rotary
Basic Library — A
major resource for all Rotarians and essential for club presidents as a
companion publication to the Club
President’s Work-book .An
introductory volume focuses on the total story of Rotary — history,
philosophy, operational procedures, overview of programs. Two additional volumes
are devoted to the Four Avenues of Service and The Rotary Foundation. The
library is published in nine languages. It is revised periodical-lyto reflect
changes enacted by the council and actions by the RI Board. Rotary
Emblem — Symbol
of Rotary International, consisting of a gearwheel with six spokes, 24 cogs and
a keyway. Colored royal blue and gold, it is worn with pride by Rotarians as a
lapel button. Rotary Foundation of RI, The — A not-for-profit corporation providing ambassadorial scholarships, humanitarian grants to needy peoples and worthy projects, and educational awards for international exchanges of university scholars, teachers, and business and professional people. Its objective is the achievement of world understanding Rotary
Information — 1)
The process of informing members on the object, principles and development of
Rotary and its Four Avenues of Service. 2) The process of developing in each
Rotarian a sense of responsibility and understanding expressed by personal
dedication and service to Rotary ideals. Rotary
International in Great Britain and Ireland (RIBI) — The
name of the association of Rotary clubs in Great Britain, Ireland, the Channel
Islands and the Isle of Man. Rotary
International Theme — Annual
Rotary message expressed through the president. The theme is of paramount
importance to the implementation of service throughout each Rotary year. Rotary
Wheel — see
Rotary
Emblem. Rotary
World — Newspaper
published five times a year, in ten languages, for Rotary club, district and
international leaders. A universal source of information on all programs of RI
and The Rotary Foundation, and on Rotary news of interest originating in the
clubs and districts. Secretariat
— The
entire operations of the general secretary and staff including service centres
and all staff assigned to Rotary Foundation matters. Semi
annual Report — Report
which each member club makes to RI on 1July and 1 January of each year
certifying to the RI Board the number of its members on such dates. The report
is signed by the club president and the club secretary and is transmitted to the
general secretary on forms provided by the Secretariat for that purpose. These
reports are used as the basis on which the club makes payment to RI for
per-capita dues. Senior
Active Member — An
active member, or a past service member, or any member with combined active and
past service membership who automatically becomes senior active in one of the
following ways: 1)
having been an active and/or past service member of one or more Rotary
clubs for at least15 years; 2) being at least 60 years of age with ten or more years of active and/or past service membership; 3) being at least 65 with five or more years of active and/or past service member-ship; or 4) being a present or past officer of RI. The rights and responsibilities of a senior active member are virtually the same as an active member’s except that the senior active member does not hold a classification. “Service
Above Self” — Motto
which may be used in Rotary literature and else where. Designated by the
1989Council as Rotary’s principal official motto. Service Centre — An
office of the Secretariat in a location other than World Headquarters. Each
Service Center serves the Rotary clubs and governors in its assigned area (see
separate
entries for the following service centers: Brazil;
Europe/Africa; Japan; Korea; South Asia; Southeast Asia; Southern South America
and Southwest Pacific). Sharing
Territory — see
Relinquishing/Releasing Territory South Asia Service Centre — Office
of the Secretariat in Delhi, India, which serves Rotary in Bangladesh, India,
Nepal, Pakistan and Sri Lanka. Southeast Asia Service Centre —Office
of the Secretariat in Manila, Philippines, which serves Rotary in Indonesia,
Malaysia, Philippines, Singapore, Taiwan and Thailand. Southern South America Service Centre — Office of the Secretariat in Buenos Aires, Argentina, which serves Rotary in Argentina, Bolivia, Chile, Paraguay and Uruguay. Southwest Pacific Service Centre —Office
of the Secretariat in Parramatta, Australia, which serves Rotary in Australia,
New Zealand, and the Pacific Islands. Special
Months in Rotary — Months
designated by the RI Board to emphasize the involvement of every Rotarian, and
not just clubs, in Rotary activities. They are: Literacy (July), Membership and
Extension (August), New Generations (September), Vocational Service (October),
The Rotary Foundation (November), Rotary Awareness (January), World
Understanding (February),and Magazine (April). Special
Representative — An
individual, usually a Rotarian and preferably a member of the club sponsoring
the organization of a new Rotary club, appointed by and representing the
governor in all the details pertaining to the organization of the club. Sponsor
Club — Rotary
club which has assumed responsibility for assisting in the organization of a new
club and in guiding it in its early development as a member of RI. The sponsor
club is usually the home club of the special representative who assisted the
governor in the organization of the new club being sponsored. Standard
Rotary Club Constitution —The
club constitution prescribed by the RI bylaws for adoption by all clubs admitted
to membership in RI. Summary
of Club Plans and Objectives—Summary
that is given by the club to the governor at the time of the governor’s
official visit to the club, to provide concise information to the governor and
to the Secretariat, concerning the plans and objectives of the club for the
current year. THE
ROTARIAN — The
name of the official magazine of RI and an international magazine for business
and professional people. Visiting
Rotarian Report Card — Card
used by the secretary of a club to report the attendance of a visiting Rotarian
to the secretary of the visitor’s home club in order that credit for
attendance can be given. Vocational
Service — Rotary’s
second Avenue of Service. Its purpose includes promoting high ethical standards
in businesses and professions, recognizing the worthiness of all useful
occupations and fostering the ideal of service in the pursuit of all vocations.
The role of the club includes developing projects that help members contribute
their talents to meeting society’s needs. The role of Rotarians includes
conducting themselves and their businesses in accordance with Rotary principles
and responding to projects their clubs develop. Voting
Delegate’s Form — Form
issued to voting delegate to the convention by the club secretary and approved
at the convention by the credentials committee of RI. This form is evidence of
the delegate’s right to vote or otherwise participate in the convention as a
voting delegate. World
Community Service (WCS) —An
aspect of International Service that promotes development and good will on a
global scale. Through WCS, Rotarians conduct projects to improve lives and meet
human needs, and thus promote international understanding and goodwill by means
of material, technical and professional assistance. There are several paths that
a club can take to become involved in WCS, including the WCS Projects Exchange,
club-to-club interaction and Disaster Relief. World
Headquarters — The
World Headquarters of the Secretariat located at One Rotary Center, 1560 Sherman
Avenue, Evanston, Illinois, 60201 USA. The World Headquarters provides
membership services for clubs and districts in North America, Mexico, Central
America, the Caribbean, northern South America, eastern Russia andAntarctica. World
Understanding and Peace Day —The
anniversary of Rotary’s birth,23 February 1905, is also observed as World
Understanding and Peace Day. Each club, on that day, gives special recognition
and emphasis to Rotary’s commitment to international understanding, friendship
and peace. Youth
Exchange — An
RI program for students of secondary school age to engage in study or travel
abroad for one academic year or less for the purpose of advancing international
understanding and goodwill. Sponsored by sending and receiving Rotary clubs or
districts, the exchangee is selected according to guidelines and procedures
suggested by the RI Board. Zone
— Grouping
of clubs, established by the RI bylaws and constituted by the RI Board, for the
purpose of electing members of the nominating committee for president and for
the nomination of directors. Zone alignments are also often the basis upon which
institutes are organized and
peace through international charitable and educational programs.
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