1. As set out in the Rules of the Society, our purpose is: -
undertake and promote the research of history, particularly of Kilmore and
To compile and make available records concerning the history of Kilmore and
maintain a library, museum and archives having a focus on Kilmore and district,
disseminate knowledge of history through lectures, conferences, publications,
exhibitions excursions and other means.
The Society’s collection as at June 2006 includes
sources including diaries, minute books, correspondence, rate books
newspapers, hard copy and microfilms
The Collection generally relates to Kilmore and
district, but includes material that relates to the history of Victoria and
Australia where relevant to understanding our local history, and covers such
matters as: -
deaths and marriages
economic and social conditions
In 2003 the Society purchased the Inmagic software that
is used by many Victorian historical societies. This is a multi-purpose system and includes the capacity to
catalogue the Society’s collection. Work
is progressing on several parts of our Collection and will probably take several
years to catalogue all items.
of items of historical interest
- Primarily any items being considered for acquisition by purchase or donation
must be relevant and significant to the understanding of the history of Kilmore
will the Society collect? - The
acquisition of any items for the Society’s collection is subject to the
purpose set out in the Society’s Rules, see above.
Items should have, firstly historical significance to Kilmore and
district, secondly to Victoria and possibly Australia, where such items are
useful for a broader understanding of history in Australia., and therefore
Kilmore and district. The Society
will endeavour at all times to exercise responsibility and tact in the
collection of items and the rejection of any donated items.
The Society will generally collect items in the
following categories: -
- reference, histories, family histories, and other source material
sources - diaries, minute books, correspondence, rate books
- from local government, schools, churches, local organisations, families, and
newspapers - hard copy and microfilms
and newsletters - from local organisations, relevant peak organisations of
Victoria and Australia
of the district and relevant State maps
of the district, district people and events
tapes of local events and activities
tapes of interviews of local people, local radio stations
Microfilms, CDs, DVDs, and future electronic and digital forms of local and
Textiles - relevant to the local area. This
means that generally the provenance of items must be known.
Committee members have the authority to accept
donations within the above policy. In
relation to purchasing items Committee members may proceed after consulting the
committee. Where there is a need to
purchase an item without reference to the Committee because of urgency,
Committee members may do so if the item is within the above list.
considerations - Before the acquisition of
any item a Committee member, and the Committee where involved, should take the
following points into consideration.
storage space required
item’s condition and future preservation needs
the Society already hold a copy of the item
provenance of the item where relevant
donation, that ownership and copyright is transferred to the Society
will the Society collect items? - The
Society’s existing collection has occurred through purchase, donation and good
management. The collection will
continue to grow and will be better managed as items are catalogued and stored.
If it is decided to accept a donation then the donor will sign a document
recognising the transfer of ownership to the Society, or on indefinite loan.
This document should also set out any conditions relating to the
donation, for example, any access requirements, transfer of copyright if
appropriate and agreed to.
The acquisition of an item should be recorded in the catalogue system as
soon as possible after acquisition and the item stored appropriately.
Any interesting notes about the item should be recorded in the catalogue.
to the Collection - In general the Society
reserves the right to decide access arrangements and the right to exhibit all
items in its collection. Special
consideration may be given to a request by a donor to restrict access.
All items held by the Society should be open to public access. The
collection is for reference only.
All members may access the Society's collection without charge.
Non-members will pay a fee as set by the Committee, although special
access arrangements can be made by the Librarian or the Committee.
from the Collection - Generally items will not
be removed from the collection. However,
there may be occasions where items should be made available, for example , a
display in a local library. The
decision to loan items is to be made by the Committee and suitably recorded.
Members of the Committee may remove items from the collection where it is
in connection with an activity of the Society.
Members will record the removal in a suitable form and advise the
of the Collection - The
Librarian will be responsible for the collection of items, subject to above, its
cataloguing and storage, subject to any directions by the Committee.
The Committee may appoint members to maintain the Library or to be
responsible for a particular part of the Society’s collection.
a donation - This can be a very
sensitive matter and should be handled with tact.
A full explanation as to why the Society is declining to accept a
donation should be confirmed in writing.
of items - From time to time, it
may be desirable to dispose of items no longer required. Committee members have the authority to dispose of items or
where appropriate by direction of the Committee.
document was approved in June 2006.
Kilmore Historical Society Page Updated 27 March, 2008