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Health Libraries Inc was established June 2001. Twenty-four people attended
the first meeting and voted to establish an association that supports, promotes
and provides for the needs of those interested, and working in the Health
Library sector in Victoria and beyond. HLinc is registered as an Incorporated
Association and is governed by the Model Rules for an Incorporated Association
as described in the Victorian Associations Incorporation Act 1981.
The following Terms of Reference describe the philosophy and roles of Health
Libraries Inc.
In the case of any misunderstanding or misinterpretation the Model Rules of
Incorporation will override those within the HLinc Terms of Reference.
Terms of Reference
1. Purpose
The purpose of Health Libraries Inc is
To promote the continuing professional development of all who work in
Victorian Health Libraries
To support health libraries and those who work in them .
To encourage discussion and disseminate information
To provide the means for networking between members
Health Libraries Inc. was established under the Associations Incorporation
Act 1981.
2. Membership
Membership is available to any person or organisation with an interest in
health libraries.
An annual membership fee will be charged
Only financial members will be eligible to nominate for executive positions
and vote at meetings
A register of members will be established and maintained
3. Reporting
An Annual General Meeting will be held prior to the end of the financial
year
The HLinc Committee will meet monthly with a minimum of 10 meetings per year.
The business of the HLinc committee will be documented to the members of the
assocation. All Committee and Annual General Meeting minutes will be sent to the
HLinc e-list and archived in the HLinc web site. Minutes will include a report from
all Committee portfolio
The main publication of Health Libraries Inc is Health Inform. The
newsletter will be published 3 times a year.
3.1 Quorum for Committee meetings
Quorum shall consist of half the members plus one including one Executive
member (As per Model Rules of Incorporation)
4. The HLinc Committee
The following portfolios form the HLinc Executive
Committee
President
Treasurer
Secretary
Health Inform Editor
The following portfolios will be allocated to general committee members as
required
Professional Development
Country Representative
Social events
Membership and subscriptions
Promotions and publicity
Assistant Editor
Industrial Information Officer
Conference Convenor
Further portfolios or sub committees may be established as required
4.1 Portfolio Roles and Responsibilities
A description of the role and responsibilities for each Committee portfolio will
be located on the HLinc website.
4.2 Appointment of the HLinc Committee
All Committee positions are declared vacant prior to the Annual General
Meeting.
Nominations will be called for and outcomes announced at the AGM
Where two or more nominations are received a ballot will be held for the
membership to elect a candidate
Additional members can be co-opted to the HLinc Committee as required.
If required non members can be co-opted to the HLinc Committee for a limited
period
Anyone from the membership, who is financial can nominate for a position on
the HLinc Committee
5. Currency
To reflect any changes in the role or purpose of HLinc these Terms of Reference
will Terms of Reference will be reviewed and updated annually and placed on the
web site
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